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Microfilm X

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Data storage like no other. Underground Storage

Vaulting, Archiving, and Preservation

Microfilm endures well beyond paper, hard drives, optical disks and magnetic media – if stored correctly. Fluctuating temperature and humidity, airborne pollutants, and improper handling can be devastating to polyester, silver, diazo and acetate-based film. Pre-existing deterioration is accelerated in such conditions. Not only are UV&S facilities uniquely suited for the preservation and safekeeping of your microfilm, microfiche, and aperture cards but we’ve developed an array of services designed for speedy access and proper management as well. Our staff is bonded and trained to carefully handle, file, inspect and digitize microfilm. Two unique preservation vaults include one limited to brown toned microfilm and the other limited to silver based film. We also maintain close relationships with Kodak Certified Microfilm Preservation Labs – allowing us to serve as your single source for microfilm storage, preservation, duplication and restoration.

UV&S Underground Storage

Underground Storage - Maximum Protection

Our premiere Kansas underground facility, located in a salt mine in Hutchinson, represents the highest degree of protection possible. 650 feet below the earth, encased in a solid salt cocoon, more than 3 million square feet of storage space houses microfilm and other media. Our Kansas City, Missouri and Louisville, Kentucky facilities are tucked away in limestone formations, offering the same constant temperature and average relative humidity enjoyed by items in our salt mine facility. Our three underground storage facilities maintain a constant 40% – 50% average relative humidity, 68°F/20°C average temperature, regardless of weather or season. Buried deep underground and miles away from disaster-prone areas, your microfilm is kept protected from both natural and manmade disasters.

Vault Options - Customization and Added Privacy

Natural temperature and humidity is ideal for most media, yet we can provide additional climate controls and air filtration. Our microform storage vaults maintain ideal temperature and humidity conditions for film bases including acetate, polyester, silver and diazo. Private vaults can be customized by adding additional security measures including; wall material, vault door style, monitoring equipment and restricted staff access. Semi-private vaults are available for smaller volumes of media. We also offer two segregated preservation vaults; one limited to silver films, the other limited to Kodak Brown Toned films. Drawer storage is available for microfilm, microfiche and aperture cards.

Microfilm Box
15 1/2"L x 12"W x 4"H
Microfiche Box
Microfiche Box
15"L x 7"W x 4 3/4"H

Contact us to discuss your needs!

Inspection Services

You can rely on our trained staff to inspect items while in storage for redox, vinegar syndrome, or other damage. If signs of redox are found, we can request Brown Toning services from a Kodak Certified Microfilm Preservation Lab on your behalf. If signs of vinegar syndrome are found, we can coordinate duplication or imaging. Rolls of microfilm can be duplicated to silver or diazo, thereby allowing us to keep the original roll in storage and send a working copy to you.

Scanning & Digital Transmissions Services

Microfilm, microfiche and aperture card scanning services are offered for retrieval requests and digital archiving programs. Since contrast, focus, orientation and detail can vary significantly from image to image, each scan is done by hand by a trained operator. Images are uploaded to a secure, encrypted and password-protected website for your convenient download.

Document Management and Tracking

Secure microform management services include barcoding, tracking, retrieval, interfiling, cataloguing and organization of your microfilmed records. We offer same day retrieval services. Our specially-trained staff observes standard protocols for handling and inspection of microfilm, microfiche and aperture cards.

Transportation
and Shipping

Our wholly-owned fleet of courier vans and trucks offers competitively-priced pickup and delivery. We ship using a variety of third party carriers. We can also mail or fax hard copy printouts of your images, without removing microforms from the safety of storage.

Specialized Services

We partner with specialist companies for extended services, allowing us to be your single source. These services include detailed microfilm inspection, silver duplication, Kodak Brown Toning, and high volume imaging.

Underground and Vault Storage

We offer both underground storage for media or vault storage if you have specific environmental needs. Private Vaults, Semi-Private Vaults, and drawer storage is available.

ADVANTAGES

Microfilm Storage and Services

  • Extends the life of your information
  • Maximum possible protection from disaster
  • Boosts your compliance efforts
  • Secures sensitive information from prying eyes
  • Flexible to meet your unique storage needs
  • Single source for extended service
  • Specialists at your fingertips
CONTACT US
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Let's discuss your storage needs
and how we can help!

Fill out the form and provide as much information as possible so we can quickly access the best service that suits your needs. Someone from our office will contact you very soon. Your information is never shared with anyone.

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  • 517 E. 30th Street, Suite D
  • Hutchinson, Kansas 67502
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SMALL BUSINESS

Small Business

Your files are your future, whether it’s today’s spreadsheet, last year’s box of documents or a data tape from 30 years ago. Since 1959, UV&S has grown to be a world leader in secure storage. Organizations of all sizes entrust UV&S with their most prized assets, from movie studios to manufacturers, financial firms to family businesses. When it absolutely has to be safe off-site storage is the key to protecting your assets. Bad things can happen to good companies: Weather damage, water leaks, break-ins, electrical fires and worse. Our nationwide facilities offer you maximum protection from disaster, deterioration and theft. Whether they’re located in one of our aboveground or underground facilities, your assets are in a well-protected, climate- controlled area that prevents unauthorized access. We offer unlimited, secure storage space that can be customized to meet your privacy and furnishing needs. Thousands of companies worldwide trust UV&S to protect their vital assets.

OUR SMALL BUSINESS SERVICES INCLUDE:

  • Complete records and information management: We offer 24/7 access and fast, affordable storage, retrieval and delivery of your important records.
  • Storage consulting: Call us for disaster planning, records organization, business impact analysis and more.
  • Data tape rotation: Set your schedule, and we’ll safely transport your data to and from our many vaults.
  • Destruction and shredding: Certified, bonded destruction of sensitive documents.
  • Micrographic services: Climate-controlled storage, management and tracking, imaging, preservation and more.
  • Document conversion: Transfer paper documents to digital media for fast access.
  • Data security services: Ensure the safety of your critical data with UV&S co-location and backup.
  • Dedicated transportation fleet: Guaranteed secure delivery to and from our location to yours.
  • Special projects: From indexing and inventory, to fulfillment services to imaging projects, we can help.
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OIL & GAS

Data tapes on shelf

Oil and Gas Storage

The oil and gas industry has come a long way since we first began storing geological maps in the early 1960’s. Core samples, well logs, seismic data tapes; we store it all for some of the biggest energy companies in the world. Oil and gas records are more like assets than records – tremendously valuable to exploration and production. Seismic maps are data intensive, requiring massive amounts of storage. UV&S offers three unique facilities for seismic data libraries, support data, business records, maps, and core samples. We offer same day retrieval, same day shipping, and a wholly-owned transportation fleet to meet your needs for fast, secure access.
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MUSEUM ARTIFACTS

UV&S Arts and Artifacts

Museum Artifacts Storage

Every year, news reports detail instances of natural disasters, substandard storage conditions, fire, theft and vandalism. Much of the nation’s collection of art and artifacts rots in humid basements or hot warehouses, waiting for a pipe to burst. Entire collections of art, artifacts, and documents are lost or damaged. For more than 50 years, national museums and private collectors alike have trusted UV&S for the protection of their cultural treasures. Our natural underground atmosphere keeps your items cool and dry and bar-coding and inventory technology ensure constant tracking.
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MEDICAL

Medical Records Storage

At UV&S, we have more than 50 years experience storing and managing vital medical records. From patient records and data tapes to oversized x-rays and more, you can relax knowing your records are safe from the elements, filed away for easy retrieval and secure in our vault 650 feet underground. Off-site healthcare records storage offers additional efficiencies, enhanced security, and eased HIPAA compliance. Reduce storage costs, boost compliance, protect patient information and prevent electronic records loss with UV&S. We help you manage your records throughout their complete lifecycle. From the time we take possession of the files at your practice until their eventual destruction, your files never leave our possession — no third party transportation companies, no sending them through the mail. We handle legal and industry specific compliance concerns and you maintain 24/7 access with digital file transfer and a dedicated transportation fleet.
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INSURANCE

Insurance records storage

Insurance Records Storage

Your business is to hedge against potential future loss. Our job is to protect your records and data from loss due to natural disaster, man-made disaster, theft and improper storage conditions. Insurance companies understandably generate a large volume of paper records and electronic data. Actuarial statistics and probability analysis are data intensive and must be preserved. Client contracts, riders, medical information, forms and payment information are subject to privacy concerns and industry legislation. They must be protected in a way that limits legal exposure and provides efficient access. UV&S can help you meet your insurance records storage and compliance needs.
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GOVERNMENT & LEGAL

Government and Court Records Storage

Court records storage has become a specialty for UV&S. City, county, parish, state and federal departments and agencies from across the nation rely on UV&S for security, efficient records management, and preservation. Whether you are a County Clerk, a Register of Deeds, a Registrar of Voters, or a Chief Information Officer – we can help you balance the needs for compliance, public information access, and private information protection. Court clients include courthouses, district courts, probate courts, juvenile courts, public defender offices and district attorney offices. Court records stored at any of our facilities are as accessible as they would be in your own jurisdiction or district – they can be faxed, scanned and digitally transferred, shipped overnight, or transported by our wholly-owned fleet of vehicles. Clerks of Court from across the nation rely on us to provide economical and secure storage.
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FILM & SOUND

UV&S Film Storage technician

Film and Sound Archiving

A familiar phrase within the film and television industry, Send it to the Salt Mine has come to stand for incomparably secure and remarkably affordable film and sound archiving. Going underground began decades ago. Film and television studios recognized that our uniquely cool and dry atmosphere, the distance from natural disaster and metropolitan exposure, and our location 58 floors below ground, were ideal for long term archiving of movie films. We eliminated high warehouse lease rates as well as reduced labor and utility costs. Our film vaults are void of anything that challenges asset protection at surface level, including seismic activity, fires, and intrusion. We are recognized as a leader in secure storage for the motion picture and entertainment industry and have multiple locations that offer climate controlled vaults, refrigerated storage, bonded inspection and cataloging services, same day retrieval, same day shipping, and refrigerated transportation services. UV&S is a proud member of the Association of Moving Image Archivists (AMIA).
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BANK

UV&S Documents

Bank Records Management

Secure bank records management is essential to meeting your auditor and customer demands. Industry legislation, such as Gramm-Leach-Bliley ACT (GLB), the Sarbanes-Oxley Act (SOX) and the Fair and Accurate Credit and Transactions Act (FACTA), combined with government regulation and oversight, create the need for a rigorous bank records management program that addresses securing private information, storing records according to an acceptable retention schedule and destroying information that has passed its retention date. At UV&S, we have served Fortune 500 companies and small community banks alike, since 1959. Our experienced staff, secure facilities and time-tested procedures are ready to help you meet those demands.
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UNDERGROUND STORAGE

Disaster, Deterioration, & Deception Protection

Underground storage offers the maximum-possible security for sensitive media, critical data, important records, and vital assets. A well-planned, located and constructed underground storage facility is virtually impervious to natural and manmade disaster

  • Geographic separation
  • Protection in depth
  • Natural ideal conditions
  • Infinite customization
  • Focused security measures
  • Fast client access
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Advantages Underground Storage

Hutchinson Underground Vault Storage
  • Maximum possible protection
  • Secures your information from prying eyes
  • Environment extends the life of your media
  • Flexible and customizable to your needs
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REFRIGERATION STORAGE

Ideal for sensitive media

UV&S offers a number of options for Refrigerated & Climate Controlled Storage where the environment is maintained at a cool, dry temperature designed to extend the life of film elements, sound recordings, microfilm, and other sensitive media. For those needing a specific storage environment , we also offer other customized storage vaults options:

  • Filtration
  • Racking style
  • Room size
  • Wall construction
  • Vault door style
  • Monitoring systems
  • Adding additional access restrictions
  • Creating work areas
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Advantages Controlled Environment and Refrigerated Storage

  • Custom vaults and private compartments
  • Protects from fluctuation
  • Underground protection from disasters
  • Extends the life of the media
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DRAWER STORAGE

Drawer storage, for micromedia material

We offer competitively priced drawer storage for a variety of media including microfilm, microfiche, aperture cards, engineering, architectural, flat artworks and historic documents. You can choose from our selection of cabinets, or we can custom-order them on your behalf.

  • The microfilm storage drawer holds 66 rolls of 16mm microfilm
  • Or the microfilm storage drawer holds 39 rolls of 35mm microfilm
  • The microfiche storage drawer holds approximately 1,500 pieces
  • The aperture card/tabulation card storage drawer holds around 2,000 pieces
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Advantages Drawer Storage

Microfilm
  • Environmental control
  • Underground protection from disaster
  • Extends the life of your media
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MEDIA VAULTS

The best place for critical data

Not all Media Vaults are the same, is your data in a controlled environment? Significantly reduce the risk of theft or data loss due to disaster and tape degradation by trusting UV&S. Our underground and above ground secure media vaults maintain ideal climates. Each facility is perfect for permanent data tape storage and active rotations.

  • Tape Vaulting
  • Fast Access
  • Focused Security Measures
  • Infinite Customization
  • Library Storage
  • Legacy Archiving
  • Geographic Separation
  • Protection in Depth
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Advantages Media Vaults

  • Fulfills disaster recovery needs
  • Organized, convenient rotations
  • Protections from natural and manmade disaster
  • 24/7 day access, emergency access available
  • Ideal storage environment
  • Vault within secured facility
  • Boosts compliance
  • Fast access for recovery
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PRIVATE VAULTS

Maximum Customization and Security

Private Vaults are a big part of what we do. Our three underground storage facilities in Kansas, Kentucky and Missouri offer completely customized storage to meet your exacting specifications. Whether you need a 15,000 sq ft room with workstations or a 100 sq ft room with a bank vault door, we can accommodate. We offer three main options; Private Facilities, Maximum Protection Vaults, and Micro Vaults. Each meets a little different need.

Vault-Image-large
  • Micro Vaults
  • Private Facilities
  • Maximum Protection Vaults
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Advantages Private Vaults

  • Separation From Other Items
  • Additional Layers of Security
  • Secure Storage of Private Documents
  • Infinite Customization
  • Reduced Cost from Cubic Foot
  • Further Access Restrictions
  • Further Access Restrictions
Vault Boxes
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Storage in the United Kingdom

UV&S UK Terms and Conditions

The best place for your assets

In The United Kingdom

storage in London, storage in ashford

UV&S has multiple climate-controlled vault options, including Essential Vaults, Premier Vaults, and Exclusive Vaults, along with Ambient storage in the United Kingdom.

+44 (0) 1635 230020

[email protected]

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BOX STORAGE OFFERINGS

Any Quantity, Small to Large

UV&S offers economical boxed document storage at each facility, for clients large and small. Free up valuable space, reduce storage costs, eliminate worker’s comp risk, and get records out of harm’s way – place your boxes in our care.

UVS_Courier
  • Reduced cost
  • Secured storage facilities
  • Barcoding and inventory management
  • Efficient and safest racking
  • Retrieval, trasportation and destruction
  • UV&S cubic foot boxes
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Advantages Box Storage

  • Any quantity, small to large
  • Secure storage of vital documents
  • Boxes identified and tracked
  • Fast access, 24/7/365
  • Customer service knowledgable in all things storage
Small Business Storage
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