County governments are entrusted with preserving the records that form the legal, historical, and operational backbone of their communities. From land deeds and court documents to tax files and vital records, counties manage thousands—sometimes millions—of documents that must be retained for years, decades, or even permanently.
The challenge? Safeguarding these records in a secure, accessible, and compliant way—without overwhelming internal resources or budgets. That’s where UV&S comes in.
The Compliance Challenge for County Records
County governments must follow strict federal and state retention schedules that dictate how long each type of record must be preserved. In addition to legal requirements, counties are responsible for ensuring records remain accessible, intact, and secure from threats like:
- Fire and flood
- Environmental degradation (mold, pests, humidity)
- Unauthorized access or data breaches
- Improper destruction of sensitive records
In many cases, storing documents on-site or in outdated facilities simply isn’t sustainable. The risks—financial, legal, and reputational—are too high.
UV&S: A Trusted Partner in Government Records Storage
UV&S has decades of experience working with counties and government agencies providing long-term records storage solutions that meet the highest standards of
compliance and security.
compliance and security.
- Traditional Secure Records Storage – Our above-ground records centers are ideal for counties that need regular access to active files. We offer:
- Barcode tracking for easy retrieval
- Pickup and delivery services
- Secure destruction when retention periods expire
- Underground Records Storage – Our underground storage facilities—housed in a naturally climate-controlled salt and limestone mines—offer unmatched protection from disasters and environmental factors. It’s perfect for records that require decades or permanent preservation.
- Vault Storage for Sensitive and Historical Records – Need to protect irreplaceable documents? Our vaults offer:
- Surveillance and fire suppression
- Restricted access
- Controlled environment
Supporting County Compliance and Efficiency
UV&S services go far beyond physical storage. We help counties manage the full lifecycle of their records through:
- Retention schedule consulting – Stay aligned with state-specific legal requirements.
- Chain-of-custody tracking – Maintain transparency and audit-readiness with complete documentation.
- Scan on Demand – Quick access to files when needed.
- Certified shredding – Ensure expired files are securely and compliantly destroyed.
- Disaster recovery – Plan ahead for the unexpected with offsite storage redundancy.
Already Trusted by Counties
UV&S is already working with multiple counties and we understand the unique pressures that come with managing public records. The public relies on counties to safeguard critical records that affect their homes, histories, and futures. UV&S’S provides the infrastructure, expertise, and peace of mind counties need to meet that responsibility—now and into the next century.
Ready to Learn More?
Whether your county needs help with compliance, storage space, or disaster recovery planning, UV&S has a solution. Contact us today to speak with a government records specialist.
