Records Management Centers Underground & Above Ground - UV&S
woman working with boxes
STORAGE SERVICES

RECORDS MANAGEMENT
Let Us Simplify Your Workday

The deluge of information traded physically and electronically is overwhelming. Insufficient records management can halt operations, open you up to legal liability, and interfere with your compliance efforts. Since 1959, clients have looked to us for proper records management and storage. As a long-time, active member of the American Records Management Association (ARMA), we stay up to date on the latest tools and trends. We are familiar with privacy legislation and industry regulations including Sarbanes-Oxley (SOX), HIPAA, Gramm-Leach-Bliley, FACTA and the host of other acronyms that affect industry.

Our underground and above ground commercial records centers systematically transport, store, track and retrieve thousands of documents, files, boxes, charts and receipts every day for clients like you.

Contact us for more information.

 

Records Storage
We have secured records and documents for Fortune 500 companies and small organizations alike. Our high-tech toolbelt includes barcoding, the most advanced scanners, inventory software, online access and compatibility with your records management system.
Secure Transportation
Our clients are right next door and across the world – they need their records quickly, just like you. We offer a variety of fast transportation methods including our company-owned courier fleet, third-party shipping, and scanning and uploading to a secure, encrypted site.
Consulting Services
We can guide you through disaster planning, defining and organizing records, business impact analysis (BIA), assessing your storage needs, assisting with retention and destruction criteria, and more.
Inspection and Organization
From periodic microfilm redox inspections to organizing your records for you, we can help.
Retrieval, Refile, Interfile
It is not enough to simply store your records – they must be easily identified and quickly accessible. We serve as an off-site file room for all clients. We offer same-day retrieval of your box, file or document. Upon return, items are refiled efficiently. We can interfile new items within a specified file folder or box.
Data Tape Rotations
Our couriers can safely transport your encrypted data to one of our many media vaults, underground or above.

ADVANTAGES

Records Managment

Enhances compliance efforts

Reduces costs

Boosts access efficiency

Complements business continuity plans

Interested?

Let’s discuss your storage needs and how we can help

Above ground, underground, temperature and humidity controlled, records and media, rotations, retrieval, disaster recovery plans and more. Let’s talk about what you need.
  • Please let us know if you are interested in any of our other services by selecting a choice below.
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SMALL BUSINESS

Small Business

Your files are your future, whether it’s today’s spreadsheet, last year’s box of documents or a data tape from 30 years ago. Since 1959, UV&S has grown to be a world leader in secure storage. Organizations of all sizes entrust UV&S with their most prized assets, from movie studios to manufacturers, financial firms to family businesses. When it absolutely has to be safe off-site storage is the key to protecting your assets. Bad things can happen to good companies: Weather damage, water leaks, break-ins, electrical fires and worse. Our nationwide facilities offer you maximum protection from disaster, deterioration and theft. Whether they’re located in one of our aboveground or underground facilities, your assets are in a well-protected, climate- controlled area that prevents unauthorized access. We offer unlimited, secure storage space that can be customized to meet your privacy and furnishing needs. Thousands of companies worldwide trust UV&S to protect their vital assets.

OUR SMALL BUSINESS SERVICES INCLUDE:

  • Complete records and information management: We offer 24/7 access and fast, affordable storage, retrieval and delivery of your important records.
  • Storage consulting: Call us for disaster planning, records organization, business impact analysis and more.
  • Data tape rotation: Set your schedule, and we’ll safely transport your data to and from our many vaults.
  • Destruction and shredding: Certified, bonded destruction of sensitive documents.
  • Micrographic services: Climate-controlled storage, management and tracking, imaging, preservation and more.
  • Document conversion: Transfer paper documents to digital media for fast access.
  • Data security services: Ensure the safety of your critical data with UV&S co-location and backup.
  • Dedicated transportation fleet: Guaranteed secure delivery to and from our location to yours.
  • Special projects: From indexing and inventory, to fulfillment services to imaging projects, we can help.
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OIL & GAS

Data tapes on shelf

Oil and Gas Storage

The oil and gas industry has come a long way since we first began storing geological maps in the early 1960’s. Core samples, well logs, seismic data tapes; we store it all for some of the biggest energy companies in the world. Oil and gas records are more like assets than records – tremendously valuable to exploration and production. Seismic maps are data intensive, requiring massive amounts of storage. UV&S offers three unique facilities for seismic data libraries, support data, business records, maps, and core samples. We offer same day retrieval, same day shipping, and a wholly-owned transportation fleet to meet your needs for fast, secure access.
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MUSEUM ARTIFACTS

UV&S Arts and Artifacts

Museum Artifacts Storage

Every year, news reports detail instances of natural disasters, substandard storage conditions, fire, theft and vandalism. Much of the nation’s collection of art and artifacts rots in humid basements or hot warehouses, waiting for a pipe to burst. Entire collections of art, artifacts, and documents are lost or damaged. For more than 50 years, national museums and private collectors alike have trusted UV&S for the protection of their cultural treasures. Our natural underground atmosphere keeps your items cool and dry and bar-coding and inventory technology ensure constant tracking.
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MEDICAL

Medical Records Storage

At UV&S, we have more than 50 years experience storing and managing vital medical records. From patient records and data tapes to oversized x-rays and more, you can relax knowing your records are safe from the elements, filed away for easy retrieval and secure in our vault 650 feet underground. Off-site healthcare records storage offers additional efficiencies, enhanced security, and eased HIPAA compliance. Reduce storage costs, boost compliance, protect patient information and prevent electronic records loss with UV&S. We help you manage your records throughout their complete lifecycle. From the time we take possession of the files at your practice until their eventual destruction, your files never leave our possession — no third party transportation companies, no sending them through the mail. We handle legal and industry specific compliance concerns and you maintain 24/7 access with digital file transfer and a dedicated transportation fleet.
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INSURANCE

Insurance records storage

Insurance Records Storage

Your business is to hedge against potential future loss. Our job is to protect your records and data from loss due to natural disaster, man-made disaster, theft and improper storage conditions. Insurance companies understandably generate a large volume of paper records and electronic data. Actuarial statistics and probability analysis are data intensive and must be preserved. Client contracts, riders, medical information, forms and payment information are subject to privacy concerns and industry legislation. They must be protected in a way that limits legal exposure and provides efficient access. UV&S can help you meet your insurance records storage and compliance needs.
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GOVERNMENT & LEGAL

Government and Court Records Storage

Court records storage has become a specialty for UV&S. City, county, parish, state and federal departments and agencies from across the nation rely on UV&S for security, efficient records management, and preservation. Whether you are a County Clerk, a Register of Deeds, a Registrar of Voters, or a Chief Information Officer – we can help you balance the needs for compliance, public information access, and private information protection. Court clients include courthouses, district courts, probate courts, juvenile courts, public defender offices and district attorney offices. Court records stored at any of our facilities are as accessible as they would be in your own jurisdiction or district – they can be faxed, scanned and digitally transferred, shipped overnight, or transported by our wholly-owned fleet of vehicles. Clerks of Court from across the nation rely on us to provide economical and secure storage.
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FILM & SOUND

UV&S Film Storage technician

Film and Sound Archiving

A familiar phrase within the film and television industry, Send it to the Salt Mine has come to stand for incomparably secure and remarkably affordable film and sound archiving. Going underground began decades ago. Film and television studios recognized that our uniquely cool and dry atmosphere, the distance from natural disaster and metropolitan exposure, and our location 58 floors below ground, were ideal for long term archiving of movie films. We eliminated high warehouse lease rates as well as reduced labor and utility costs. Our film vaults are void of anything that challenges asset protection at surface level, including seismic activity, fires, and intrusion. We are recognized as a leader in secure storage for the motion picture and entertainment industry and have multiple locations that offer climate controlled vaults, refrigerated storage, bonded inspection and cataloging services, same day retrieval, same day shipping, and refrigerated transportation services. UV&S is a proud member of the Association of Moving Image Archivists (AMIA).
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BANK

UV&S Documents

Bank Records Management

Secure bank records management is essential to meeting your auditor and customer demands. Industry legislation, such as Gramm-Leach-Bliley ACT (GLB), the Sarbanes-Oxley Act (SOX) and the Fair and Accurate Credit and Transactions Act (FACTA), combined with government regulation and oversight, create the need for a rigorous bank records management program that addresses securing private information, storing records according to an acceptable retention schedule and destroying information that has passed its retention date. At UV&S, we have served Fortune 500 companies and small community banks alike, since 1959. Our experienced staff, secure facilities and time-tested procedures are ready to help you meet those demands.
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UNDERGROUND STORAGE

Disaster, Deterioration, & Deception Protection

Underground storage offers the maximum-possible security for sensitive media, critical data, important records, and vital assets. A well-planned, located and constructed underground storage facility is virtually impervious to natural and manmade disaster

  • Geographic separation
  • Protection in depth
  • Natural ideal conditions
  • Infinite customization
  • Focused security measures
  • Fast client access
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Advantages Underground Storage

Hutchinson Underground Vault Storage
  • Maximum possible protection
  • Secures your information from prying eyes
  • Environment extends the life of your media
  • Flexible and customizable to your needs
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REFRIGERATION STORAGE

Ideal for sensitive media

UV&S offers a number of options for Refrigerated & Climate Controlled Storage where the environment is maintained at a cool, dry temperature designed to extend the life of film elements, sound recordings, microfilm, and other sensitive media. For those needing a specific storage environment , we also offer other customized storage vaults options:

  • Filtration
  • Racking style
  • Room size
  • Wall construction
  • Vault door style
  • Monitoring systems
  • Adding additional access restrictions
  • Creating work areas
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Advantages Controlled Environment and Refrigerated Storage

  • Custom vaults and private compartments
  • Protects from fluctuation
  • Underground protection from disasters
  • Extends the life of the media
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DRAWER STORAGE

Drawer storage, for micromedia material

We offer competitively priced drawer storage for a variety of media including microfilm, microfiche, aperture cards, engineering, architectural, flat artworks and historic documents. You can choose from our selection of cabinets, or we can custom-order them on your behalf.

  • The microfilm storage drawer holds 66 rolls of 16mm microfilm
  • Or the microfilm storage drawer holds 39 rolls of 35mm microfilm
  • The microfiche storage drawer holds approximately 1,500 pieces
  • The aperture card/tabulation card storage drawer holds around 2,000 pieces
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Advantages Drawer Storage

Microfilm
  • Environmental control
  • Underground protection from disaster
  • Extends the life of your media
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MEDIA VAULTS

Secure Media Vaults for Critical Data Protection

Not all media vaults are the same. Is your data stored in a controlled, secure environment? We provide climate-controlled, high-security media vaults—both underground and above ground—to safeguard your data from theft, disasters, and tape degradation. Whether you need permanent tape storage or active rotations, our facilities ensure fast access and long-term protection.
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A rack of LTO tapes

Comprehensive Tape & Archive Storage Solutions

  • Tape Vaulting & Rotation Services – Secure offsite storage for backup tapes, ensuring quick retrieval and reliable data protection
  • Library Storage – Barcoded and organized for efficient cataloging and retrieval of large data volumes
  • Legacy Archiving – Cost-effective storage for outdated media, including open-reel tapes and other legacy formats
  • Disaster Recovery-Ready – Protection from natural and manmade threats
  • 24/7 Monitored Climate Control – Temperature and humidity regulated to industry standards
  • Geographic Separation – Reduce risk with offsite storage
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PRIVATE VAULTS

Maximum Customization and Security

Private Vaults are a big part of what we do. Our three underground storage facilities in Kansas, Kentucky and Missouri offer completely customized storage to meet your exacting specifications. Whether you need a 15,000 sq ft room with workstations or a 100 sq ft room with a bank vault door, we can accommodate. We offer three main options; Private Facilities, Maximum Protection Vaults, and Micro Vaults. Each meets a little different need.

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  • Micro Vaults
  • Private Facilities
  • Maximum Protection Vaults
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Advantages Private Vaults

  • Separation From Other Items
  • Additional Layers of Security
  • Secure Storage of Private Documents
  • Infinite Customization
  • Reduced Cost from Cubic Foot
  • Further Access Restrictions
  • Further Access Restrictions
Vault Boxes
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Storage in the United Kingdom

UV&S UK Terms and Conditions

The best place for your assets

In The United Kingdom

storage in London, storage in ashford

UV&S has multiple climate-controlled vault options, including Essential Vaults, Premier Vaults, and Exclusive Vaults, along with Ambient storage in the United Kingdom.

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+44 (0) 1635 230020

[email protected]

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BOX STORAGE OFFERINGS

Any Quantity, Small to Large

UV&S offers economical boxed document storage at each facility, for clients large and small. Free up valuable space, reduce storage costs, eliminate worker’s comp risk, and get records out of harm’s way – place your boxes in our care.

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  • Reduced cost
  • Secured storage facilities
  • Barcoding and inventory management
  • Efficient and safest racking
  • Retrieval, trasportation and destruction
  • UV&S cubic foot boxes
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Advantages Box Storage

  • Any quantity, small to large
  • Secure storage of vital documents
  • Boxes identified and tracked
  • Fast access, 24/7/365
  • Customer service knowledgable in all things storage
Small Business Storage
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