What Happens Now? - UV&S

What Happens Now?


“CONGRATULATIONS! The ICRM Part 6 examination has been graded, and the results indicate that you have passed!”

What?  What does that say?  I had to read it three times before I realized what the email was saying to me.  After four years of studying and learning new information, four years of learning new terminology that was completely foreign to me, four years of sitting in the hotel room studying on family vacations because a test was coming and it was that important to me, and after hours of working over phone and email with a mentor, I finally did it.  I passed.

Some legends have passed the exam series in one testing cycle.  My predecessor used the full five years to pass.  No matter how long it takes you, when going through the process there are so many emotions – anger, nervousness, excitement, you name it.  I received big hugs from my boss one day and at another time encouragement because she believed in me.  When I got the email saying I had finally done it, I admit, I screamed in the office while on the phone with my husband, and then I cried.  It was so amazing and relieving to have finally passed the last test after so much work.  I am finally a CRM.

What happens now?  Accomplishing this is exciting but once you achieve this you can’t just hang your hat and walk away.  There is a constant and ever changing arena ahead which is now your responsibility to navigate and then educate your peers, supervisors, and customers (both internal and external) on.

My first steps have been small, but I am planning much in the future that will build on those steps.  Technology is the biggest part of our future and knowing how to work in that and with that is critical.  I have found ARMA International has excellent resources that you can download that will help you grow in your understanding of data and storage technologies.  With GDPR as a new player I have also written new privacy policies, working with our offices and legal team in London to ensure that the policies cover what both our countries require.  The opportunity to work as a CRM as a consultant on behalf of UV&S has come up several times already as well, which I have greatly enjoyed!

There are also ways outside of employment that I have worked on building my knowledge base and experience as a CRM.  I have volunteered as a CRM exam part 6 grader and am also currently a mentor for individuals in the Midwest who are getting ready for part 6.

When I started to write this, I really didn’t think I have had many opportunities afforded me since passing my exam, but now that I am looking back, I realize what a whirlwind the last four months have been since passing.  In four months I have already come so far and been given so many opportunities!  Without my CRM and without the support of ARMA and the ICRM team I would not feel like I have so much on my horizon.  The future is big in records management, and I hope that you will come along for the ride!

– Jennifer Coker

Jennifer Coker, CRM is the Records Manager, Training and Safety Coordinator for Underground Vaults and Storage, a global records management company headquartered in Kansas.  She is regarded as a leader in the safety industry working closely with OSHA and MSHA regulations, speaking across the United States at Safety and Health conferences.  She was most recently challenged to obtain her CRM which has taken her on a different career path.  After receiving that certification, she has begun volunteering with ICRM as a mentor and grader for Part VI exams.

UK STORAGE

Premier storage & recycling solutions in the United Kingdom

Located in Ashford, London, UV&S offers specialized storage in climate-controlled vaults and secure ambient storage. Choose from Essential Vaults, Premier Vaults, and Exclusive Vaults to protect your valuable assets. Our comprehensive recycling services ensure safe and sustainable disposal of records and media.
Storage solutions in the United Kingdom
Storage & recycling in the U.K.

Why Choose UV&S U.K. Storage & Recycling?

  • Secure storage for film, media, records, and valuable assets
  • Climate-controlled vaults to ensure optimal preservation
  • Flexible storage options, including private compartments
  • High-security facilities with restricted access
    Convenient location near London with expert support
  • Recycling services for responsible document and media disposal
Information Technology Range of Service
UV&S Technology
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UNDERGROUND STORAGE

Unmatched Protection for Your Vital Assets

Looking for the highest level of security for your sensitive media, critical data, or important records? Our underground storage solutions offer unparalleled protection against both natural and man-made disasters, ensuring your assets are safe and secure.
Refrigeration Storage
Refrigeration storage

Advantages of Choosing UV&S Underground Storage:

  • Maximum Possible Protection – Designed to withstand various natural and man-made disasters, offering the highest level of security.
  • Environment Extends the Life of Your Media – Stable conditions help preserve the integrity of your materials, preventing deterioration over time.
  • Flexible and Customizable to Your Needs – Whether you need specific climate controls or unique security features, our underground storage can be customized to fit your exact requirements.
  • Fast Client Access – Despite being secure, our facilities allow for fast and easy access to your materials when needed.

REFRIGERATED STORAGE

Private Vault Storage – Maximum Security and Customization

Certain materials demand precise temperature and humidity control to prevent degradation. Our refrigerated and climate-controlled storage solutions maintain a cool, dry environment designed to extend the life of film elements, sound recordings, microfilm, and other delicate media. For specialized needs, we offer customizable vaults with advanced security measures.
Refrigeration Storage
Refrigeration storage

Essential Features for Long-Term Preservation

  • Custom Vaults & Private Compartments – Secure, dedicated storage spaces tailored to your needs
  • Stable Climate Control – Consistent temperature and humidity to prevent deterioration
  • Disaster-Resistant Protection – Underground storage safeguards against natural disasters, civil unrest, and other risks
  • Advanced Security & Access Controls – 24/7 monitoring, restricted entry, and access permissions
  • Proven Preservation Solutions – Designed for archival-quality storage to maintain media integrity

DRAWER STORAGE

Secure, Organized, and Specialized

When flat media and delicate records require secure, space-efficient storage, our drawer storage solutions provide the perfect fit. Designed for engineering documents, architectural plans, artwork, historical records, and microforms, our environmentally controlled facilities ensure long-term preservation and easy access.
Drawer Box Storage Technician
Drawer storage solutions

Optimized Storage for Archival & Technical Document

  • High-Density, Space-Saving Solutions – Organized cabinets to maximize storage efficiency
  • Controlled Storage Environment – Stable temperature and humidity for long-term media preservation
  • Disaster-Resistant Protection – Underground facilities offer natural security against fire, water, and other threats
  • Flexible Storage Options – Choose from our selection of cabinets or request a custom order
  • Expert Customer Service – Our team ensures quick retrieval and exceptional support

PRIVATE VAULTS

Private Vault Storage – Maximum Security and Customization

Looking for exclusive, high-security storage designed to meet your exact needs? Our underground private vaults provide dedicated, fully customizable space for confidential records, artifacts, and high-value assets. Unlike shared storage options, your space is yours alone, ensuring maximum separation, security, and control.
Private Vaults Storage
Private Vaults Storage

Your Secure Space, Your Specifications

  • Customizable Storage Solutions – From 100 sq. ft. micro vaults to 15,000 sq. ft. private facilities
  • Maximum Security Options – Further access restrictions, reinforced protection, and private entry
  • Underground, Disaster-Resistant Locations – Natural protection against environmental threats
  • Exclusive Access & Privacy – Your vault can be completely separate from other stored assets
  • Secure Storage for Confidential Documents & High-Value Items
  • Unmatched Customer Service – A responsive, expert team to meet your needs

BOX STORAGE

Secure & Affordable Box Storage

Running out of space? Protect your critical records while reducing costs with UV&S offsite box storage. Our secure facilities keep your documents organized, accessible, and safe from damage, theft, or loss. Whether you need to store a few boxes or thousands, we provide scalable solutions with a personalized, responsive approach you won’t find with other storage companies.
Box Storage
Archive Storage Solutions

Why Choose UV&S Box Storage?

  • Cost-Effective & Secure – Free up office space and reduce storage expenses
  • Barcode Tracking & Inventory Management – Know exactly where your records are at all times
  • Fast, 24/7 Access & Retrieval
  • Get the documents you need when you need them
  • Expert Handling & Transport – Safe racking, retrieval, and transportation services available
  • Flexible Storage for Any Volume – From a few boxes to entire archives; point forward or transfer all records to us
  • Exceptional Customer Service – A responsive team that truly cares about your storage needs

SMALL BUSINESS

Small Business

Your files are your future, whether it’s today’s spreadsheet, last year’s box of documents or a data tape from 30 years ago. Since 1959, UV&S has grown to be a world leader in secure storage. Organizations of all sizes entrust UV&S with their most prized assets, from movie studios to manufacturers, financial firms to family businesses. When it absolutely has to be safe off-site storage is the key to protecting your assets. Bad things can happen to good companies: Weather damage, water leaks, break-ins, electrical fires and worse. Our nationwide facilities offer you maximum protection from disaster, deterioration and theft. Whether they’re located in one of our aboveground or underground facilities, your assets are in a well-protected, climate- controlled area that prevents unauthorized access. We offer unlimited, secure storage space that can be customized to meet your privacy and furnishing needs. Thousands of companies worldwide trust UV&S to protect their vital assets.

OUR SMALL BUSINESS SERVICES INCLUDE:

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OIL & GAS

Data tapes on shelf

Oil and Gas Storage

The oil and gas industry has come a long way since we first began storing geological maps in the early 1960’s. Core samples, well logs, seismic data tapes; we store it all for some of the biggest energy companies in the world. Oil and gas records are more like assets than records – tremendously valuable to exploration and production. Seismic maps are data intensive, requiring massive amounts of storage. UV&S offers three unique facilities for seismic data libraries, support data, business records, maps, and core samples. We offer same day retrieval, same day shipping, and a wholly-owned transportation fleet to meet your needs for fast, secure access.

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MUSEUM ARTIFACTS

UV&S Arts and Artifacts

Museum Artifacts Storage

Every year, news reports detail instances of natural disasters, substandard storage conditions, fire, theft and vandalism. Much of the nation’s collection of art and artifacts rots in humid basements or hot warehouses, waiting for a pipe to burst. Entire collections of art, artifacts, and documents are lost or damaged. For more than 50 years, national museums and private collectors alike have trusted UV&S for the protection of their cultural treasures. Our natural underground atmosphere keeps your items cool and dry and bar-coding and inventory technology ensure constant tracking.

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MEDICAL

Medical Records Storage

At UV&S, we have more than 50 years experience storing and managing vital medical records. From patient records and data tapes to oversized x-rays and more, you can relax knowing your records are safe from the elements, filed away for easy retrieval and secure in our vault 650 feet underground. Off-site healthcare records storage offers additional efficiencies, enhanced security, and eased HIPAA compliance. Reduce storage costs, boost compliance, protect patient information and prevent electronic records loss with UV&S. We help you manage your records throughout their complete lifecycle. From the time we take possession of the files at your practice until their eventual destruction, your files never leave our possession — no third party transportation companies, no sending them through the mail. We handle legal and industry specific compliance concerns and you maintain 24/7 access with digital file transfer and a dedicated transportation fleet.

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INSURANCE

Insurance records storage

Insurance Records Storage

Your business is to hedge against potential future loss. Our job is to protect your records and data from loss due to natural disaster, man-made disaster, theft and improper storage conditions. Insurance companies understandably generate a large volume of paper records and electronic data. Actuarial statistics and probability analysis are data intensive and must be preserved. Client contracts, riders, medical information, forms and payment information are subject to privacy concerns and industry legislation. They must be protected in a way that limits legal exposure and provides efficient access. UV&S can help you meet your insurance records storage and compliance needs.

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GOVERNMENT & LEGAL

Government and Court Records Storage

Court records storage has become a specialty for UV&S. City, county, parish, state and federal departments and agencies from across the nation rely on UV&S for security, efficient records management, and preservation. Whether you are a County Clerk, a Register of Deeds, a Registrar of Voters, or a Chief Information Officer – we can help you balance the needs for compliance, public information access, and private information protection. Court clients include courthouses, district courts, probate courts, juvenile courts, public defender offices and district attorney offices. Court records stored at any of our facilities are as accessible as they would be in your own jurisdiction or district – they can be faxed, scanned and digitally transferred, shipped overnight, or transported by our wholly-owned fleet of vehicles. Clerks of Court from across the nation rely on us to provide economical and secure storage.

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FILM & SOUND

UV&S Film Storage technician

Film and Sound Archiving

A familiar phrase within the film and television industry, Send it to the Salt Mine has come to stand for incomparably secure and remarkably affordable film and sound archiving. Going underground began decades ago. Film and television studios recognized that our uniquely cool and dry atmosphere, the distance from natural disaster and metropolitan exposure, and our location 58 floors below ground, were ideal for long term archiving of movie films. We eliminated high warehouse lease rates as well as reduced labor and utility costs. Our film vaults are void of anything that challenges asset protection at surface level, including seismic activity, fires, and intrusion. We are recognized as a leader in secure storage for the motion picture and entertainment industry and have multiple locations that offer climate controlled vaults, refrigerated storage, bonded inspection and cataloging services, same day retrieval, same day shipping, and refrigerated transportation services. UV&S is a proud member of the Association of Moving Image Archivists (AMIA).

BANK

UV&S Documents

Bank Records Management

Secure bank records management is essential to meeting your auditor and customer demands. Industry legislation, such as Gramm-Leach-Bliley ACT (GLB), the Sarbanes-Oxley Act (SOX) and the Fair and Accurate Credit and Transactions Act (FACTA), combined with government regulation and oversight, create the need for a rigorous bank records management program that addresses securing private information, storing records according to an acceptable retention schedule and destroying information that has passed its retention date. At UV&S, we have served Fortune 500 companies and small community banks alike, since 1959. Our experienced staff, secure facilities and time-tested procedures are ready to help you meet those demands.

MEDIA VAULTS

Secure Media Vaults for Critical Data Protection

Not all media vaults are the same. Is your data stored in a controlled, secure environment? We provide climate-controlled, high-security media vaults—both underground and above ground—to safeguard your data from theft, disasters, and tape degradation. Whether you need permanent tape storage or active rotations, our facilities ensure fast access and long-term protection.
Media Vaults Storage
Media Vaults Storage

Comprehensive Tape & Archive Storage Solutions

  • Tape Vaulting & Rotation Services – Secure offsite storage for backup tapes, ensuring quick retrieval and reliable data protection
  • Library Storage – Barcoded and organized for efficient cataloging and retrieval of large data volumes
  • Legacy Archiving – Cost-effective storage for outdated media, including open-reel tapes and other legacy formats
  • Disaster Recovery-Ready – Protection from natural and manmade threats
  • 24/7 Monitored Climate Control – Temperature and humidity regulated to industry standards
  • Geographic Separation – Reduce risk with offsite storage

Storage in the United Kingdom

UV&S UK Terms and Conditions

The best place for your assets

In The United Kingdom

storage in London, storage in ashford

UV&S has multiple climate-controlled vault options, including Essential Vaults, Premier Vaults, and Exclusive Vaults, along with Ambient storage in the United Kingdom.

+44 (0) 1635 230020