Moving Image - UV&S

GLOSSARY

Glossary

MOVING IMAGE STORAGE
COMMONLY USED TERMS:

film and sound archiving, refrigerated film storage, movie storage

MOVING IMAGE SPECIFICS:

There are many different varieties of motion picture film. However, motion picture films each have the same physical structure which consists of two primary parts. They are the base and the emulsion.

Emulsion – The thin layer of gelatin where the photographic image resides. The side of film with the emulsion is normally has a dull, tacky finish while the base side appears smooth and shiny. With color film where both sides of the film appear glossy, the emulsion side can be identified by holding the film to the light. The emulsion side is the side where the image appears raised.

Film Base – A transparent substrate that supports the photosensitive emulsion that lies on top of it. Even though there are many layers and coatings associated with the emulsion layer, the base normally accounts for the majority of the thickness of the film stock. Historically, there have been three major types of film bases used: nitrate, acetate, and polyester.

  • Nitrate – A nitrate film base was the first transparent flexible plastic base made commercially available in the 1880′s. This film is extremely combustible and can not be extinguished once ignited. Nitrate film, once ignited, has to be allowed to burn itself out. This film is considered a hazardous material. Should nitrate film be in your collection, it should be kept as cool as possible, stored in a vented (not sealed) can, and separated from acetate reels. Nitrate film is known for its distinctive sweet odor, yet the best way to identify it is to unwind it to the picture area and examine the edges of the film. The introduction of safety film in the 1920′s lead to Kodak printing the words ‘Nitrate Film’ along the edges of many of its stocks. Laboratory tests are also performed in some cases to determine if a film is nitrate or not. Even though it does have chemical instability, studies have shown nitrate film can be preserved for an extended period of time when kept in proper storage conditions. It is best to store nitrate film in areas with cold temperatures. For further information regarding the shipping, storage, decomposition, and identification of nitrate film, please click here.
  • Acetate – Almost all 8mm film and most 16mm film used by nonprofessional and independent filmmakers is acetate (also known as cellulose acetate propionate and cellulose triacetate). This type of film is often referred to as ‘safety film’ because it does not have the combustible components that nitrate film has. Acetate film is safe to use in homes or residences. All 16mm, 8mm, and 35 mm film (after 1951) made in the United States is safety film.Also, all motion picture camera negative are now shot on acetate film because it is safer than nitrate but not as strong as polyester bases which may damage the camera should a jam occur.Acetate film is subject to degradation over time. With exposure to heat, moisture attaches to long chains of cellulose in the film base which causes them to break their molecular bonds. Due to this, free acetic acid is released producing a smell characteristic of vinegar. This is known as vinegar syndrome which leads to film that becomes brittle and shrinks.
  • Polyester – The most recent film base to have been developed, polyester film, was first used for specialized photography applications in 1955. In the 1990s, it became overwhelmingly popular for motion picture prints. It is highly preferred for post-production, exhibition, and archival purposes due to its flexibility, strength, and stability. However, its strength is sometimes seen as a disadvantage. Polyester-based films are so resistant to breakage that they are likely to break film equipment should a jam or extra tension occur. Film crews, therefore, do not use this base for shooting the original camera negative because it is more preferable and less costly for the film to break instead. Due to its heightened chemical stability, it is not subject to vinegar syndrome which gives it a typical lifespan at least ten times as long as acetate film. Polyester film can often be easily identified by the Kodak brand name ESTAR printed on the edge of the film. (1)

 

GUIDELINES FOR STORAGE:

Some forms of media (like CD-ROMS) are capable of tolerating a variety of storage conditions. However, most moving image media slowly and steadily decay without special environments that lead to a long, useful life. Each medium has its own special requirements. For example, dyes in color photographs fade spontaneously in a short period of time. Low-temperature storage is the only way to preserve them. The silver particles in black and white photographic images are very sensitive to high humidity and airborne contaminants.

Media preservation depends on our understanding of the vulnerabilities of each media type so that the proper storage conditions can be provided. When elements of a collection are older or already damaged, storage conditions that slow down the rate of deterioration are important. The presence of vinegar can be evaluated by the use of A-D testing strips. Further information about this process can be found here.

DECAY:

There are three categories of environmentally caused decay. They are biological, chemical, and mechanical.

  • Biological Decay – This type of decay includes all living organisms that can harm media. Mold, insects, rodents, bacteria, and algae all have a strong dependence on relative humidity (RH) and temperature. Mildew and mold are serious dangers to media. Therefore, sustained high RH (above 70% or so for more that a few days) must be avoided.
  • Chemical Decay – This decay takes place due to spontaneous chemical changes. Fading of color dyes in photographs and degradation of binder layers in magnetic tape are examples of decay caused by chemical reactions occurring in materials. The speed of these reactions depends primarily on temperature, however moisture also plays a role. Generally, the warmer the temperature of a storage area and the higher the RH, the faster the media collection will be affected by chemical decay. Chemical decay is a major threat to media that have color dyes, nitrate, or acetate plastic supports. Cold storage is recommended for these materials. Frozen storage is recommended when signs of deterioration are present.
  • Mechanical Decay – Mechanical decay refers to changes in the shape and size of water-absorbing materials like cellulosic plastic films supports or the gelatin binder in photographic materials. The determining factor in how much water is absorbed into its collection objects is the RH. If RH is low (below 15%) for long periods of time, objects will lose moisture and shrink. An opposite effect happens when the RH remains high (above 70%). Expansion due to extreme dampness and contraction due to extreme dryness cause stresses among the layers of media objects, which can lead to permanent deformation and layer separation.

Dampness is a serious environmental threat to media collections because it contributes not only to mechanical decay but to biological and chemical decay as well. (3)

Sources Cited: 

(1) “Film Specifics: Stocks and Soundtracks,” The Home Film Preservation Guide, 19 May 2008

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(2) “Videotape Preservation Fact Sheet,” The Association of Moving Image Archivists (AMIA), 19 May 2008

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(3) Adelstein, Peter Z. (2004). ” IPI Media Storage Quick Reference,” Image Permanence Institute. 19 May 2008

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SMALL BUSINESS

Small Business

Your files are your future, whether it’s today’s spreadsheet, last year’s box of documents or a data tape from 30 years ago. Since 1959, UV&S has grown to be a world leader in secure storage. Organizations of all sizes entrust UV&S with their most prized assets, from movie studios to manufacturers, financial firms to family businesses. When it absolutely has to be safe off-site storage is the key to protecting your assets. Bad things can happen to good companies: Weather damage, water leaks, break-ins, electrical fires and worse. Our nationwide facilities offer you maximum protection from disaster, deterioration and theft. Whether they’re located in one of our aboveground or underground facilities, your assets are in a well-protected, climate- controlled area that prevents unauthorized access. We offer unlimited, secure storage space that can be customized to meet your privacy and furnishing needs. Thousands of companies worldwide trust UV&S to protect their vital assets.

OUR SMALL BUSINESS SERVICES INCLUDE:

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OIL & GAS

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Oil and Gas Storage

The oil and gas industry has come a long way since we first began storing geological maps in the early 1960’s. Core samples, well logs, seismic data tapes; we store it all for some of the biggest energy companies in the world. Oil and gas records are more like assets than records – tremendously valuable to exploration and production. Seismic maps are data intensive, requiring massive amounts of storage. UV&S offers three unique facilities for seismic data libraries, support data, business records, maps, and core samples. We offer same day retrieval, same day shipping, and a wholly-owned transportation fleet to meet your needs for fast, secure access.

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MUSEUM ARTIFACTS

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Museum Artifacts Storage

Every year, news reports detail instances of natural disasters, substandard storage conditions, fire, theft and vandalism. Much of the nation’s collection of art and artifacts rots in humid basements or hot warehouses, waiting for a pipe to burst. Entire collections of art, artifacts, and documents are lost or damaged. For more than 50 years, national museums and private collectors alike have trusted UV&S for the protection of their cultural treasures. Our natural underground atmosphere keeps your items cool and dry and bar-coding and inventory technology ensure constant tracking.

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MEDICAL

Medical Records Storage

At UV&S, we have more than 50 years experience storing and managing vital medical records. From patient records and data tapes to oversized x-rays and more, you can relax knowing your records are safe from the elements, filed away for easy retrieval and secure in our vault 650 feet underground. Off-site healthcare records storage offers additional efficiencies, enhanced security, and eased HIPAA compliance. Reduce storage costs, boost compliance, protect patient information and prevent electronic records loss with UV&S. We help you manage your records throughout their complete lifecycle. From the time we take possession of the files at your practice until their eventual destruction, your files never leave our possession — no third party transportation companies, no sending them through the mail. We handle legal and industry specific compliance concerns and you maintain 24/7 access with digital file transfer and a dedicated transportation fleet.

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INSURANCE

Insurance records storage

Insurance Records Storage

Your business is to hedge against potential future loss. Our job is to protect your records and data from loss due to natural disaster, man-made disaster, theft and improper storage conditions. Insurance companies understandably generate a large volume of paper records and electronic data. Actuarial statistics and probability analysis are data intensive and must be preserved. Client contracts, riders, medical information, forms and payment information are subject to privacy concerns and industry legislation. They must be protected in a way that limits legal exposure and provides efficient access. UV&S can help you meet your insurance records storage and compliance needs.

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GOVERNMENT & LEGAL

Government and Court Records Storage

Court records storage has become a specialty for UV&S. City, county, parish, state and federal departments and agencies from across the nation rely on UV&S for security, efficient records management, and preservation. Whether you are a County Clerk, a Register of Deeds, a Registrar of Voters, or a Chief Information Officer – we can help you balance the needs for compliance, public information access, and private information protection. Court clients include courthouses, district courts, probate courts, juvenile courts, public defender offices and district attorney offices. Court records stored at any of our facilities are as accessible as they would be in your own jurisdiction or district – they can be faxed, scanned and digitally transferred, shipped overnight, or transported by our wholly-owned fleet of vehicles. Clerks of Court from across the nation rely on us to provide economical and secure storage.

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FILM & SOUND

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Film and Sound Archiving

A familiar phrase within the film and television industry, Send it to the Salt Mine has come to stand for incomparably secure and remarkably affordable film and sound archiving. Going underground began decades ago. Film and television studios recognized that our uniquely cool and dry atmosphere, the distance from natural disaster and metropolitan exposure, and our location 58 floors below ground, were ideal for long term archiving of movie films. We eliminated high warehouse lease rates as well as reduced labor and utility costs. Our film vaults are void of anything that challenges asset protection at surface level, including seismic activity, fires, and intrusion. We are recognized as a leader in secure storage for the motion picture and entertainment industry and have multiple locations that offer climate controlled vaults, refrigerated storage, bonded inspection and cataloging services, same day retrieval, same day shipping, and refrigerated transportation services. UV&S is a proud member of the Association of Moving Image Archivists (AMIA).

BANK

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Bank Records Management

Secure bank records management is essential to meeting your auditor and customer demands. Industry legislation, such as Gramm-Leach-Bliley ACT (GLB), the Sarbanes-Oxley Act (SOX) and the Fair and Accurate Credit and Transactions Act (FACTA), combined with government regulation and oversight, create the need for a rigorous bank records management program that addresses securing private information, storing records according to an acceptable retention schedule and destroying information that has passed its retention date. At UV&S, we have served Fortune 500 companies and small community banks alike, since 1959. Our experienced staff, secure facilities and time-tested procedures are ready to help you meet those demands.

UNDERGROUND STORAGE

Disaster, Deterioration, & Deception Protection

Underground storage offers the maximum-possible security for sensitive media, critical data, important records, and vital assets. A well-planned, located and constructed underground storage facility is virtually impervious to natural and manmade disaster

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Hutchinson Underground Vault Storage

REFRIGERATION STORAGE

Ideal for sensitive media

UV&S offers a number of options for Refrigerated & Climate Controlled Storage where the environment is maintained at a cool, dry temperature designed to extend the life of film elements, sound recordings, microfilm, and other sensitive media. For those needing a specific storage environment , we also offer other customized storage vaults options:

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DRAWER STORAGE

Drawer storage, for micromedia material

We offer competitively priced drawer storage for a variety of media including microfilm, microfiche, aperture cards, engineering, architectural, flat artworks and historic documents. You can choose from our selection of cabinets, or we can custom-order them on your behalf.

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MEDIA VAULTS

The best place for critical data

Not all Media Vaults are the same, is your data in a controlled environment? Significantly reduce the risk of theft or data loss due to disaster and tape degradation by trusting UV&S. Our underground and above ground secure media vaults maintain ideal climates. Each facility is perfect for permanent data tape storage and active rotations.

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PRIVATE VAULTS

Maximum Customization and Security

Private Vaults are a big part of what we do. Our three underground storage facilities in Kansas, Kentucky and Missouri offer completely customized storage to meet your exacting specifications. Whether you need a 15,000 sq ft room with workstations or a 100 sq ft room with a bank vault door, we can accommodate. We offer three main options; Private Facilities, Maximum Protection Vaults, and Micro Vaults. Each meets a little different need.

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Storage in the United Kingdom

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The best place for your assets

In The United Kingdom

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UV&S has multiple climate-controlled vault options, including Essential Vaults, Premier Vaults, and Exclusive Vaults, along with Ambient storage in the United Kingdom.

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BOX STORAGE OFFERINGS

Any Quantity, Small to Large

UV&S offers economical boxed document storage at each facility, for clients large and small. Free up valuable space, reduce storage costs, eliminate worker’s comp risk, and get records out of harm’s way – place your boxes in our care.

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